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This document provides you with information regarding the processing of your personal data by VDL Sachsen Holding B.V. & Co. KG and the rights to which you are entitled under data protection law.
Data controller/Data protection enquiries
Adresse:
VDL Sachsen Holding B.V. & Co. KG
Winklhoferstraße 20, 09116 Chemnitz
Contact details: info@vdl-sachsen.de
Data protection enquiries: datenschutz@vdl-sachsen.de
Categories/Source of the data
As part of the application process, we process the following personal data:
Your personal details (last name, first name, other names)
Contact details (address, telephone number, email address)
Qualification details (CV, cover letter, qualifications)
Where applicable: photograph/work permit/residence permit/date of birth
Where applicable: criminal record/certificate of good conduct
As a general rule, your personal data is collected directly from you as part of the application process.
In exceptional cases, your personal data may also be collected by other organisations in certain circumstances, such as recruitment agencies.
Purposes and legal grounds of data processing
The provisions of the GDPR, the German Federal Data Protection Act (BDSG), and all other legal (employment) regulations are complied with at all times when processing your personal data.
We recognise the importance of your data. Your personal data will be processed solely for the purpose of ensuring the effective and correct handling of the application process and for contacting you in connection with that process (Article 6(1)(b) GDPR).
We also process your data where we are legally obliged to do so, in particular under employment law. In the case of special categories of personal data as defined in Article 9(1) GDPR, a balancing of interests also takes place; this means that your data will only be processed if your legitimate interests do not override those of the data controller (Article 6(1)(b) and Article 88(1) GDPR in conjunction with Section 26(3) BDSG).
Your consent also constitutes authorisation for the processing of your data. Therefore, provided you have given us your consent, we will also process your data for this purpose (Article 88(1) GDPR in conjunction with Section 26(2) BDSG). When we seek your consent, we will, of course, inform you of the specific purpose of the data processing and of your right to withdraw your consent. If the consent also relates to the processing of special categories of personal data in accordance with Article 9 GDPR, we will explicitly advise you of this in advance.
Data retention period
We will retain your applicant data until the recruitment process has been completed, or until we no longer require your data for the purposes set out above, or until you have withdrawn your consent. Should we enter into an employment relationship with you, we will continue to store the relevant applicant data for as long as it remains relevant to the performance of the employment relationship.
If, unfortunately, we have to reject your application, we will delete your application documents no later than six months afterwards, unless you have given us your consent to include you in our candidate pool and to store your application documents for a longer period as a result. In this case, we will delete your data after a maximum of 36 months, or should you withdraw your consent.
Recipients of the data/categories of recipients
Within our company, we ensure that access to your application data is granted only to those departments and individuals who need it in order to carry out the recruitment process or to comply with our legal obligations. With your consent, your applicant data will therefore also be passed on to other affiliated business units with local responsibility for your application.
Transferring data to a third country/intention to transfer to a third country
Data will only be transferred to third countries (outside the European Union or the European Economic Area) if you have given us your consent to do so, or if this is required by law.
We do not currently transfer your personal data to any service providers or group companies outside the European Economic Area.
Rights of data subjects
Your rights as a data subject are set out in Articles 15–22 GDPR.
They include:
The right of access (Art. 15 GDPR)
The right to rectification (Art. 16 GDPR)
The right to erasure (Art. 17 GDPR)
The right to restrict data processing (Art. 18 GDPR)
The right to object to data processing (Art. 21 GDPR)
The right to data portability (Art. 20 GDPR)
To exercise these rights, please contact datenschutz@vdl-sachsen.de. The same applies if you have any enquiries regarding data processing within our company or if you wish to withdraw your consent. You may also lodge a complaint regarding the processing of your data with a data protection supervisory authority.
If we process your data to protect legitimate interests, you may object to this processing at any time on grounds relating to your particular situation; this also applies to profiling based on these provisions. In this case, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing that override your interests, rights and freedoms, or unless the processing is necessary for the establishment, exercise or defence of legal claims.
Obligation to provide data
The decision as to whether or not to enter into an employment relationship with you can only be made if you provide us with certain personal data, such as your CV, qualifications, work permit, residence permit or a certificate of good conduct. Here we apply the principle of data economy and data reduction by requiring you to provide us only with the data that we need to fully review your application documents or that we are legally obliged to collect.
Unfortunately, without this information, we are unable to review your application documents.
You may, of course, provide us with further voluntary information in your application documents.
Automated decisions in individual cases
We do not use purely automated processing to make decisions.